[1. Meeting Opening]
[00:00:05]
WE WILL START THE MEETING. LET'S HAVE EVERYONE PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE O.ST I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH
LIBERTY AND JUSTICE FOR ALL. >> SO GOOD MORNING.
THANKS FOR BEING PATIENT WITH US COMING FROM ANOTHER MEETING
[2. Information Items]
EARLIER. SO WE ARE GOING TO TURN IT OVER TO MATT AND HEARING ABOUT OUR TEN-YEAR FACILITIES PLAN.>> GOOD MORNING. THANK YOU FOR ALLOWING ME TO BE HERE TO PRESENT THIS. TODAY I WOULD LIKE TO PRESENT OUR PLAN, OUR TEN-YEAR UPDATED PLAN.
THIS IS A LIVE PROGRAM HERE BECAUSE IT IS ALWAYS CHANGING, AND AS OUR EQUIPMENT CHANGES AND WE HAVE FAILURES OR WE THINK THAT IT MIGHT LAST LONGER, SOME ITEMS ON HERE MIGHT GET PUSHED OR BROUGHT FORWARD. SO THIS IS A LIVING DOCUMENT THAT I LIKE TO SAY, AS WE GO THROUGH THIS.
OKAY. WE WILL BE GOING OVER THE PLAN.
SOME OF OUR BUILDINGS AND GROUNDS COMPONENTS.
WE WILL DO AN OVERVIEW ON. THAT THE FINANCIAL PLANNING.
AND ANNUAL RECURRING BUDGETS. THE MISCELLANEOUS PROJECTS, OTHER MAJOR PROJECTS, AND I WILL EXPLAIN EACH OF THOSE CATEGORIES AS WE GO THROUGH THIS. A LITTLE BIT OF INFORMATION.
SOME OF YOU GUYS HAVE BEEN HERE FOR SEVERAL YEARS.
YOU MIGHT KNOW THIS. BUT PEOPLE OUT THERE WATCHING THIS ON VIDEO. WE DO HAVE 24 SCHOOLS.
THAT DOESN'T INCLUDE THE TRANSPORTATION CENTER AND ADMINISTRATION BUILDING AND A WAREHOUSE THAT WE USE.
WE HAVE SIX FOOTBALL FIELDS, MULTIPLE PRACTICE FIELDS, 48 TENNIS COURTS, AND ALL THESE THINGS ON ALMOST A THOUSAND ACRES OF GROUND. WE SPEND ABOUT $4 MILLION ANNUALLY ON NATURAL GAS AND ELECTRICITY.
WE ARE MAKING INROADS ON REDUCING OUR ENERGY CONSUMPTION WITH OUR THREE SCHOOLS THAT ARE ON TWO SOLAR FIELDS THAT WE HAVE GIVEN REPORTS ON LAST SCHOOL BOARD MEETING IN SEPTEMBER.
AND WE HAVE OVER FOUR MILLION SQUARE FEET UNDER ROOF THAT WE MAINTAIN. IF YOU TAKE THE INDIANAPOLIS CONVENTION CENTER, GAINBRIDGE FIELDHOUSE AND LUCAS OIL STADIUM AND SALE FORCE TOWER, THAT IS ALL LESS THAN WHAT WE MAINTAIN.
YES. OUR DEPARTMENT DOES OVER 15,000 WORK ORDERS. THAT DOESN'T INCLUDE THE PMS. WE DO PM OVER 10,000 PIECES OF EQUIPMENT FROM AIR HANDLERS, BOILERS, CHILLERS, WE INCLUDE GROUNDS LIKE OUR VARSITY BASEBALL AND SOFTBALL FIELDS, SOCCER FIELDS.
WE CHANGE OVER 18,000 FILTERS. WE DO THAT QUARTERLY.
IN ALL OF THE SCHOOLS. AND OUR TRANSPORTATION AND ADMINISTRATION BUILDING THERE. THE CUSTODIAL SERVICES, WHEN WE ARE FULLY STAFFED, WE ARE AT 138.
CURRENTLY, AT THIS POINT, WE ARE EIGHT CUSTODIANS DOWN.
AND THIS IS THE FORMULA THAT WE ARE USING.
STAFFING ONE CUSTODIAN FOR EVERY 26,000 FEET.
IN JANUARY, I PLAN TO COME BACK TO YOU WITH ANOTHER FORMULA THAT WE WOULD LIKE TO INTRODUCE. WE WOULD LIKE TO CHANGE THE FORMULA ON THIS. WE WOULD LIKE TO TAKE IT ROOM-SPECIFIC. AS YOU HAVE A SPECIAL-NEEDS ROOM OR A GYMNASIUM OR A PERFORMING ARTS AREA, WE DON'T WANT IT.
IT TAKES A LOT LONGER TO DO THOSE KIND OF AREAS.
WE WANT TO ACTUALLY BREAK IT OUT AND TALK ABOUT THE TYPE OF FLOORING THAT IS IN THERE. WHETHER IT IS HARDWOOD OR IF IT IS CARPET. THOSE KIND OF THINGS.
IN JANUARY, I WOULD LIKE TO COME BACK AND SHOW YOU A NEW FORMULA
THAT WE WOULD LIKE TO PRESENT. >> MATT, IF I COULD.
>> YES, SIR. >> WAS THIS-- I APOLOGIZE FOR MY VOICE. WAS THIS SOMETHING THAT CAME UP WITH IN FACILITIES THAT, WE ARE GOING TO GET SOME SOFTWARE ALONG WITH THE NEW-- AM I GETTING AHEAD OF YOU?
>> NO. >> CAN YOU SPEAK TO THAT A
SO WE-- TAKING OVER SIX MONTHS AGO, WE IDENTIFIED SEVERAL AREAS
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THAT EVEN WITH OUR CUSTODIAL STAFFING, WE THOUGHT THAT WE WOULD CHANGE IT ACROSS THE BOARD TO GO TO ONE VENDOR, ONE STYLE OF TOILET PAPER, PAPER TOWELS. WHAT THAT DOES FOR US, WE CAN GET A BIGGER UNIT THAT HOLDS IT. SEVERAL OF OUR GAME REST ROOMS WILL HOLD TWO TOILET PAPER HOLDERS.WE ARE GOING TO A THREE-SET. WE HAVE IDENTIFIED ATHLETIC AREAS AND PERFORMING ARTS AREAS THAT ARE USED ALL THE WAY INTO THE EVENING AND ON WEEKENDS. THOSE ARE THE HIGH-TRAFFIC, HIGH-DRAW CROWD AREAS. ALONG WITH THAT, BECAUSE HILLIARD, MOST MANUFACTURERS ARE ALL PROPRIETARY ON HOW THEY MAKE THE DISPENSER AND TOILET PAPER AND PAPER TOWELS.
WE ARE GOING WITH HILLIARD. ON MY SIDE, IT IS A LITTLE SELFISHNESS. I WON THE SOFTWARE THAT COMES FREE WITH DOING THIS. WE CAN REALLY ZERO IN ON THE AMOUNT OF CUSTODIANS THAT WOULD TAKE TO CLEAN OUR BUILDINGS.
IT WAS SELF-ISHNESS ON MY PART. 138, I DON'T BELIEVE THAT IS RIGHT WHERE WE SHOULD BE. I THINK IT SHOULD BE MORE.
THE MORTONSON CONSTRUCTION COST INDEX, THIS IS A FORMULA THAT WE USED TO PROJECT CONSTRUCTION COSTS AND NONRESIDENTIAL CONSTRUCTION. AS YOU CAN SEE, IT HAS GONE UP BY ABOUT 3.2%. MORTONSON DOES THE EVALUATION QUARTERLY. AND BY REGION.
IT WILL CHANGE FOR OUR REGION WHICH WE ARE IN THE CHICAGO AREA REGION. BUT IT WILL CHANGE FROM THE EAST COAST TO THE WEST COAST, AND OUR REGION.
THIS DOES INCLUDE INTEREST RATES AS INTEREST RATES CONTINUE TO GO UP. SO WILL OUR CONSTRUCTION COSTS.
THEN THE LABOR SHORTAGE THAT WE ARE SEEING ACROSS THE COUNTRY FROM SKILL TRADES TO GENERAL LABOR.
JUST AS A SIDE NOTE, THE 2021CPF BUDGET, WE HAD $4.6 MILLION.
AND IN 2023, WITH MORTONSON CONSTRUCTION COST INDEX, THAT HAS CHANGED TO $5 MILLION. TO GIVE YOU A LITTLE BEARING ON WHERE THIS GOES. THIS ONE, THERE IS A LOT OF INFORMATION HERE. IT IS JUST FOR GENERAL PURPOSES SO YOU CAN SEE THE BREAKOUT OF EACH SCHOOL.
YOU CAN SEE THE SQUARE FOOTAGE OF THE SCHOOL, THE ACREAGE, WHEN IT WAS BUILT. THIS HAS A LOT OF INFORMATION ON HERE. WE DO USE THIS REGULARLY ON HOW WE PLAN FOR WHAT WE ARE GOING TO DO IN THE NEXT TEN YEARS.
AS WE REPLACE MECHANICAL, ELECTRICAL, MEPS, AND WE DO AESTHETIC REPAIRS. THERE IS NOT MUCH ELSE ON THERE.
THAT YOU GUYS HAVEN'T SEEN. EVEN THAT LAST COLUMN, CUSTODIAL BUILDING. THIS IS THE FINANCIAL PLAN.
CURRENTLY, FOR 2024, WE ARE PROPOSING THE TOTAL FUNDING.
$35 MILLION. TO DO OUR ANNUAL RELL CURING BUDGETS,-- RECURRING BUDGETS, OUR MAJOR PROJECTS.
THE MAJOR PROJECTS INCLUDES RENOVATIONS.
THIS INCLUDES HARD AND SOFT COSTS DURING THE CONSTRUCTION.
AND NORMALLY, KATIE IS ABLE TO SELL THE BONDS AND GET IT ALL PAID BACK WITHIN A YEAR. ON NORMAL YEARS.
>> SO IF I COULD STOP. KATIE, MAYBE YOU CAN SPEAK TO THAT. IS THAT ALL CAPITAL? CAPITAL FUND? CAPITAL PROJECTS? OH, SORRY. DEBT SERVICE.
>> IT IS ALL FOR CAPITAL ITEMS, GENERALLY SPEAKING.
WE USE AN ESTIMATE BASED ON WHAT OUR TOTAL ASSESSED VALUE IS FOR THE CORPORATION, WHAT DEBT WE KNOW IS RETIRING OUT.
WHAT THOSE TAX RATES ARE. THEN THAT NUMBER SHIFTS, DEPENDING ON HOW MUCH-- I SAY OFTEN WE HAVE MORE NEEDS THAN FUNDS AVAILABLE. THERE IS NEVER A TIME THAT MATT IS GOING TO SAY, "NO, KATIE, WE ONLY NEED A COUPLE OF MILLION TO DO THE PROJECTS THIS YEAR." FOR A LONG TIME, WE WERE BUILDING BUILDINGS, NOT NECESSARILY INVESTING IN THE REPLACEMENT THE WAY THAT WE NEEDED TO.
SO NOW SOME OF THAT STUFF IS ALL HITTING THOSE BUILDINGS, BUILT
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25 YEARS AGO, THEY ARE ALL COMING DUE FOR RENOVATION.ESSENTIALLY, THE DEBT ISSUED IS BASED ON KEEPING THAT SERVICE RATE FLAT. WE DON'T WANT THE RATE TO GO UP AND DOWN. WE WANT TO KEEP IT LEVEL AS LONG
>> THANK YOU. >> THIS IS ANOTHER SLIDE THAT HAS A LOT OF INFORMATION ON IT. BUT IT GIVES OUR DEFINITIONS ON WHAT WE CONSIDER OUR ANNUAL RECURRING BUDGETS, OUR MISCELLANEOUS PROJECTS AND MAJOR PROJECTS.
ANNUAL RECURRING BUDGETS, IT IS USUALLY IN-HOUSE.
WE ARE DOING SMALLER PROJECTS WITH MEPS OR, YOU KNOW, ROOF-- SOME TECHNOLOGY REPLACEMENT, MUSICAL INSTRUMENT THAT FALLS UNDER THE ANNUAL RECURRING BUDGETS.
AND THEN THE MIDDLE COLUMN, MISCELLANEOUS PROJECTS, THAT IS MANAGED BY US. THEY ARE LARGER PROJECTS.
THAT IS A PROJECT MANAGED BY US WITH THE ASSISTANCE OF OUTSIDE VENDORS. IT MIGHT BE SOME SMALL SITE PAVING AND SIDEWALKS. OUR PLAYGROUND IMPROVEMENTS, OUR ATHLETIC FIELD IMPROVEMENTS, THOSE KINDS OF THINGS WILL FALL UNDER THIS MISCELLANEOUS PROJECT.
THEN, OF COURSE, OUR MAJOR PROJECTS, THESE ARE OUR RENOVATIONS, NEW BUILDS. THIS IS NORMALLY OUR TARGET.
25-30 YEARS. OF THE AGE OF THE BUILDING.
AND WE REPLACE, AS FUNDS ARE AVAILABLE, THE MECHANICAL EQUIPMENT, THE AESTHETICS. WE DO MAKE CHANGES AS CURRICULUM THINKS THEY MIGHT WIDEN THE HALLWAYS AND GET BREAKOUT ROOMS IN THOSE AREAS SO THERE IS A BETTER COLLABORATIVE LEARNING ENVIRONMENT. THIS IS OUR ANNUAL RECURRING BUDGETS. THE LAST COLUMN WILL SHOW YOU WHAT WAS 2022. IT DIDN'T CHANGE FOR 2023.
SOME OF THE AMOUNTS. BUT THERE IS FURNITURE REPLACEMENT, PLAYGROUNDS, HARD-SCAPES, BUILDING ENVE ENVE.
THE BUILDING ENVELOPE AND THE BRICK, THOSE ARE USUALLY COMBINED WITH THE SEALANTS. WE DO SPEND A LOT OF MONEY MAINTAINING OUR ROOFS. IF YOU MAINTAIN THE SKELETAL STRUCTURE OF THE BUILDING, YOU HAVE LESS PROBLEMS WITH WATER SEEPAGE, AND WE ALL KNOW WATER CAN DAMAGE A LOT OF ENVIRONMENTS. WHEN WE GO THROUGH AND IDENTIFY POTENTIAL PROJECTS, IN HOUSE, WE DO A TIER ONE, TIER TWO, AND TIER THREE PROJECTS. TIER ONES WOULD BE ONES THAT WE REALLY NEED TO REPLACE NOW. WE ARE FORTUNATE AT THIS TIME THAT WE ARE REPLACING ITEMS THAT ARE STILL WORKING.
SO WE APPRECIATE HAVING THE BUDGET TO DO THAT.
ALTHOUGH SOME OF THE EQUIPMENT WE ARE REPLACING ARE 35-40 YEARS OLD. AN EXAMPLE OF SOME TIER ONE PROJECTS THAT WE ARE GOING TO HAVE IN 2024, I'LL GIVE YOU FOUR. THE ASPHALT DRIVE BETWEEN THE BASEBALL AND FOOTBALL STADIUM AT HSC HIGH SCHOOL.
THERE WASN'T DRAINAGE PUT IN WHEN THAT WAS CONSTRUCTED, SO YOU GET THE BUCKLING. IT IS BUILT-IN NATURAL SPEED BUMPS THAT WILL SLOW DOWN THE STUDENT DRIVERS.
BUT THEN ANOTHER ONE, IF YOU HAVE EVER DRIVEN BACK THERE, YOU KNOW. SO THAT IS NUMBER ONE ON OUR LIST. THEN WE WOULD ALSO PUT ON OUR LIST, UPGRADING THE MEDIAN TV PRODUCTION STUDIOS AT BOTH HIGH SCHOOLS. AS TECHNOLOGY ADVANCES, SO DOES THE NEED TO KEEP OUR STUDENTS IN THE KNOW WITH THE CURRENT TECHNOLOGY. SO I WOULD LIKE TO PROJECT ON THAT ONE ABOUT $300,000 IS WHAT WE ARE BEING TOLD TO UPGRADE BOTH OF THOSE TV STUDIOS. ANOTHER ONE WOULD BE NEW SWIM PADS, TOUCH PADS AT BOTH THE HIGH SCHOOLS.
WE HAVE BEEN NURSING THEM ALONG FOR MANY YEARS.
AND IT IS TIME TO DO THEM BOTH. BY DOING BOTH, CURRENTLY, THEY BOTH HAVE THE SAME. WE WANT TO KEEP THE SAME SO WE CAN CHANGE PARTS FROM ONE SCHOOL TO ANOTHER.
AND IF WE HAVE A BIGGER EVENT. SO THAT IS GOING TO-- I WILL HAVE A LINE ITEM, ABOUT $250,000.
SO YOU HAVE THE START BLOCKS. WHEN THEY COME BACK, IT IS A DIGITAL PAD THAT THEY TOUCH TO REGISTER ON THE BOARD ON THE TIME. YUP.
[00:15:02]
YEAH. SO ON SOME OF THEM, IT DEPENDS UPON IF EVENT, THEY WILL HAVE THEM ON BOTH ENDS OR ONE EVENT.AND OUR POOLS, YOU KNOW, ARE 50 METERS.
THEY CAN RUN THE ENTIRE DISTANCE OR HALF THE DISTANCE.
SOMETIMES I THINK -- >> ONE QUICK QUESTION.
AND THIS-- I DON'T KNOW WHO THIS GOES TO.
SOME OF THE FACILITIES LIKE A SWIMMING POOL WITH THE TOUCH PADS AND ALL THAT THING BECAUSE WE HAVE ALL THOSE THINGS, WE CAN HOST A LOT OF EVENTS. THERE IS A LOT OF SCHOOLS WHO CANNOT. DO WE GET ANYTHING FROM THEM ESSENTIALLY? I MEAN, IF THEY COME OVER HERE, THEY USE OUR FACILITIES. IS THERE SOME PARTICIPATION FEE, SOME REGISTRATION? DO WE GET SOMETHING FROM-- WE ARE PROVIDING THIS. IT WOULD BE NICE IF EVERYBODY
PARTICIPATED. >> SO BUTLER JUST RENTED FISHERS HIGH SCHOOL. THERE WAS REVENUE GENERATED BY.
THAT THERE ARE OTHER-- THE CLUB SPORTS ARE INVOLVED.
SWIM SEASON, I THINK, IS FROM NOVEMBER TO FEBRUARY.
F OUR POOL IS ONE OF THE BIGGEST ATHLETIC VENUES THAT IS USED YEAR-ROUND. I'M TALKING FROM 5:00 A.M. TO 10:00 P.M. AT NIGHT. EVERY DAY.
SATURDAYS AND SUNDAYS. THE COMMUNITY IS INVOLVED WITH THE CLUBS. SO YEAH, THERE ARE SOME REVENUE
GENERATING. >> I JUST WANTED TO BUILD ON THAT JUST A LITTLE BIT. ANY OF THE GATES-- WHEN YOU THINK OF YOUR FOOTBALL GATE, YOUR BASKETBALL GATE, ANYTHING THAT IS ATHLETIC-RELATED, THOSE ARE ACTUALLY GOING THROUGH THE EXTRACURRICULAR ACCOUNT AT THE BUILDING LEVEL FOR ATHLETICS.
WHEN WE TALK ABOUT SPORTS, THE DISTRICT ISN'T BUYING FOOTBALL HELMETS. YOU KNOW, WE MIGHT BUY THE FOOTBALL GOALS. WE ARE GOING TO PAY TO GET, YOU KNOW, THE FIELD REPLACED WHEN IT IS TIME.
THAT STUFF ALL GOES THROUGH THE ATHLETICS EXTRACURRICULAR, GENERALLY SPEAKING. THEN THEY CROSS-SUBSIDIZE.
FOOTBALL SUPPORTS OTHER SPORTS. SOME BIGGER GATES WILL SUPPORT THE RENTAL FEES THAT WE MAKE, WE DON'T CHARGE ANYBODY PER THE POLICY. WE ARE NOT CHARGING OUR OWN INTERNAL. WHEN OUTSIDE FOLKS USE IT, WE DO TAKE THAT IN. YOU THINK ABOUT THE AGREEMENT THE BOARD APPROVES ANNUALLY. THOSE FUNDS ESSENTIALLY, THAT WAS THE BASIS FOR WHY WE WERE TRANSFERRING $1.5 MILLION FROM OPERATIONS TO EDUCATION. BECAUSE THOSE WERE THE FACILITY-USE FEES. UNDERSTANDING THOSE ARE GENERATED OFTEN BY THE OPERATION AND OUR PRIMARY OPERATION IS OBVIOUSLY EDUCATION. TO GIVE YOU A LITTLE OF THAT.
THAT IS THE BIGGEST PIECE OF HOW WE FUND BESIDES BOOSTERS,
ATHLETICS AND CLUB SPORT THINGS. >> I WOULD BE INTERESTED AT SOME POINT-- THIS MIGHT BE MORE FOR FACILITIES.
WHAT IS KIND OF OUR USE OF ALL OF OUR FIELDS, STADIUMS, ALL THOSE THINGS. I KNOW IN OTHER AREAS, LIKE A FRIEND WHO WORKS FOR THE MINOR LEAGUE BASEBALL STADIUM, THEIR GOAL IS TO FILL THAT THING 365 DAYS A YEAR.
THE C.E.O. WANTS TO KNOW HOW MANY DAYS DO WE HAVE WHERE IT SAT EMPTY. THAT WOULD BE INTERESTING TO SEE. YOU KNOW, OUR BASKETBALL COURTS, OUR SWIMMING POOL. HOW OFTEN ARE THOSE BOOKED? OF COURSE, THERE IS MORE TO IT THAN THAT.
THERE IS PROBABLY A MEDIUM WHERE IF YOU OVERUSE IT, THEN YOU HAVE MORE MAINTENANCE COST AND THINGS.
I WOULD BE INTERESTED TO SEE HOW OFTEN THOSE THINGS ARE GETTING
USED. >> FACILITY SCHEDULE ACTUALLY WORKS IN THE BUSINESS OFFICE. LY CHECK WITH HER WHAT TYPE OF USE REPORTS OR OCCUPANCY IS AVAILABLE.
>> AND ON THAT POINT, SELFISHLY, THE VENUES GET USED A LOT.
I WOULD LIKE TIME TO GET IN THERE AND FIX THINGS.
BECAUSE WITH EVERYBODY USING IT, IT IS DIFFICULT.
ESPECIALLY DURING MORATORIUM WEEK WHEN YOU ONLY GET A WEEK.
THE LAST ITEM THAT I WOULD TALK ABOUT THAT FALLS IN THE TIER ONE WOULD BE A CHILLER AT ST. CREEK ELEMENTARY.
IT IS AN R-22 REFRIGERANT. THAT IS NO LONGER AVAILABLE TO US. THAT IS PROJECTED AT $350,000.
THEN AS WE GET THROUGH TIER ONE, AND WE HAVE MONEY LEFTOVER FOR TIER TWO PROJECTS, THEY MOVE UP TO TIER ONE.
THEN TIER THREE. THEY ARE EXACTLY THE SAME.
THEY WILL MOVE UP. IF WE CAN GET THEM IN AS A TIER ONE, AS FUNDS ARE AVAILABLE, THAT IS WHERE WE WILL PUT THOSE IN AT. THIS IS OUR MAJOR PROJECT TIMELINE. IT HAS SHIFTED A LITTLE BIT.
FRFROM LAST YEAR. WE MOVED SOME UP WITH THE
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RENOVATION SCHEDULE. AS WE GO DOWN THROUGH HERE, WE ARE CURRENTLY WITH DESIGN AND CONSTRUCTION WITH FISHERS ELEMENTARY AND FALL CREEK INTERMEDIATE, WITH THOSE PROCESSES, WITH OUR SELECTION COMMITTEES.HARRISON PARKWAY WILL BE FOLLOWED BY HSC HIGH SCHOOL AND THEN ALL THE WAY DOWN. 2023, WE WILL START THAT
PROJECT. >> IS THERE ANY DIALOGUE OR CONVERSATION ON THE EXPLORATORY INFORMATION FOR POSSIBLE BUILD
FOR THE INTERMEDIATE BUILDING? >> SO WE HAVE REACHED OUT TO CONTRACTORS. WE HAVE SELECTED A COMMITTEE TO GO OVER THESE. WE WILL BE BRINGING THAT BACK TO THE FACILITIES COMMITS TEE-- COMMITTEE AS SOON AS WE HAVE BEEN ABLE TO GO THROUGH ALL THE PROPOSALS.
RIGHT NOW-- ABOUT HOW MANY DO WE HAVE? FIVE? FIVE ARCHITECTS.
SUBMITTED PROPOSALS. WE ARE GOING THROUGH THE GRADING SYSTEM. ON THAT RIGHT NOW.
WITH THE ECONOMY TEE. WITH THE COMMITTEE.
HOPEFULLY, WE WILL BRING THAT BACK TO YOU.
THEN AT THE NEXT COMMITTEE. >> AND THE ONLY REASON I BRING IT, BECAUSE I DON'T SEE IT ON HERE AT ALL.
EVEN A CONSIDERATION. I DON'T KNOW HOW WE DO THAT.
SO WE ARE NOT SURPRISED OR WHATEVER.
>> THE REASON IT IS NOT IN THE OVERALL PLAN IS BECAUSE THERE HASN'T BEEN OFFICIAL ACTION TO PERHAPS MOVE FORWARD, AND GIVEN THE COST OF A NEW 56 AT ROUGHLY $90 MILLION, THAT WOULD LIKELY HAVE TO BE DONE THROUGH THE HOLDING CORP. AND WOULD BE A
CAPITAL REFERENDUM POTENTIALLY. >> OKAY.
WE DON'T HAVE IT IN THIS AREA. WE ARE WAITING FOR THE COMMITTEE TO DISCUS AND SEE WHAT THE DIFFERENT OPTIONS ARE.
I WAS JUST AT THE ISBA MEETINGS AND LISTENING TO DIFFERENT CONSTRUCTIONS AND CONTRACTORS. I KNOW THAT YOU JUST SAID $90 MILLION. I HAVE HEARD THEM SAY THAT INTERMEDIATES HAVE BEEN PUT IN, AND THEY HAVE DONE SOME BETWEEN $70 AND $80. I'M CURIOUS TO SEE WHERE THAT ALL GOES. I KNOW IT IS EXPLORATORY.
>> YUP. >> THAT IS-- I JUST DIDN'T KNOW IF THAT IS SOMETHING WE PUT IN HERE WITH A QUESTION MARK OR WE DON'T PUT IT IN AT ALL. SO I WILL WAIT UNTIL THAT TIME COMES. THANK YOU.
>> IT REALLY REQUIRES OFFICIAL BOARD ACTION.
IF YOU REMEMBER, THIS WAS APPROVED LAST YEAR.
I THINK UNTIL WE GET THAT GENERAL DIRECTION THAT THAT IS SOMETHING THAT WE ARE GOING TO LOOK AT.
WE ARE JUST TOO EARLY. I SAY 90 AT THE HIGHEST END.
WHETHER IT IS 70, 80, OR 90, IT WILL REQUIRE A REFERENDUM.
>> SURE. >> THERE IS NO WAY TO FUND THAT PROJECT AND KEEP THE DEBT SERVICE RATE FLAT.
THANK YOU. >> SO THIS BRINGS US TO THE END.
ALL THESE PROJECTS THAT WE HAVE PLANNED WILL BE BROUGHT BACK TO THE BOARD. ANYTHING OVER $50,000, WILL START OFF WITH THE FACILITIES COMMITTEE MEETING.
AND THEN GO TO THE FINANCE COMMITTEE.
WE WILL BRING THESE BACK TO YOU AS WE IDENTIFY MORE THAN THE TOP FOUR THAT I JUST PRESENTED. I THINK THAT IS ALL I HAVE.
I'M OPEN TO ANY QUESTIONS. MY TEAM IS HERE TO HELP WITH ANY
QUESTIONS YOU GUYS MIGHT HAVE. >> PERSONALLY, I DON'T HAVE ANYTHING. BECAUSE WE ARE IN FACILITIES.
WE HAVE SEEN A LOT OF. THIS I APPRECIATE THE WORK.
I DO APPRECIATE THE IDEA OF TRYING TO KEEP THAT TAX RATE FLAT AS FAR AS OUR BONDS AND OUR CAPITAL PROJECTS.
SO THANK YOU FOR WORKING WITHIN THE BUDGET.
WE KNOW WE ALWAYS WANT TO DO MORE.
YOU KNOW, WE HAVE WHAT WE HAVE. AND WE ARE OBVIOUSLY IN THE MIDDLE OF TRYING TO JUST MAINTAIN THAT RIGHT NOW.
WE APPRECIATE YOU. >> THANK YOU, SIR.
>> I JUST WANT TO POINT OUT TO THE REST OF THE BOARD THAT IT IS JUST A REALLY BUSY LAST TEN DAYS, I GUESS.
OR TWO WEEKS. UNFORTUNATELY, WE HAD SOME STAFF THAT WAS OUT. WE DON'T HAVE THE MINUTES FROM THE LAST MEETING. BUT I THINK ACCORDING TO KATIE AND MATT, THEY ARE HOPING TO HAVE THAT TO US BY THE END OF THE WEEK. SO THAT WILL BE SUBMITTED.
BUT I WAS HOPING WE WOULD HAVE IT FOR THIS MEETING.
SO YOU GUYS WOULD HAVE HAD THE MINUTES FROM OUR LAST MEETING.
YOU SHOULD HOPEFULLY, HAVE THAT BY THE END OF THE WEEK.
TO YOU WILL HAVE THAT GOING BEFORE THE OCTOBER 11 MEETING.
CAN YOU-- I WAS JUST GOING TO SAY, IF YOU WOULD TOUCH ON-- CAN YOU MAYBE SHARE FOR THE BOARD SO THEY KNOW, TOO, WHERE THE
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THOUGHT PROCESS COMES FROM WHEN YOU ADD YOUR PROJECTS TO THE MINOR OR A MAJOR. LIKE, HOW DOES THAT PROCESS GROW? I MEAN, I KNOW WE PLANT A SEED.>> YES. >> YOU SHARE WITH THE BOARD HOW
THAT COMES TO FRUITION. >> SO THE USEFUL LIFE PLAYS A BIG PART IN IT. I HAD SAID EARLIER.
WE WERE FORTUNATE THAT WE ARE REPLACING THINGS THAT ARE WORKING. THE USEFUL LIFE.
AND THEN AS WE REPAIR THE ITEMS, IF WE HAVE MULTIPLE CALLS, TO A CERTAIN PIECE OF EQUIPMENT, THAT MOVES IT UP ON THE LIST.
EVEN THOUGH IT HASN'T SEEN ITS FULL USEFUL LIFE.
THOSE KIND OF REPEAT CALLS, WHAT WE FIND ON PMS, HOW IT IS USED AND THE AGE OF IT IS ALL FACTORED IN TO HOW WE FIGURE OUT A TIER ONE, TIER TWO OR TIER THREE.
IN THE ANNUAL RECURRING BUDGETS, THESE ARE SOME THINGS YOU WILL-- AS YOU SEE OUR EXPENDITURES GO THROUGH THE FOR BUILDING ENVELOPES WITH PARTIAL ROOF REPLACEMENTS.
SOME SMALLER ROOF REPLACEMENTS. REPAIRS.
THE REPLACEMENT OF SOME PUMPS AND MOTORS.
THOSE WILL ALL FALL UNDER HERE WHERE IT IS DONE BY HSC STAFF.
THE MAJOR PROJECTS ARE THE LARGER ONE THAT IS WE NEED OUTSIDE HELP WITH THE SKILLED TRADES TO DO.
AND SO THOSE ARE MORE MECHANICAL, ELECTRICAL COMPONENTS. THAT WILL TAKE --
>> THANK YOU, MATT. CAN YOU SHARE WITH THE BOARD A LITTLE BIT, TOO, ON WHEN WE HAVE NEW BUILDS OR RENOVATIONS, HOW THAT-- YOUR TEAM WORKS ALONGSIDE THE SAFETY TEAM TO MAKE SURE THAT WE ARE FOLLOWING CURRENT SAFETY MEASURES.
HOW DO YOU GO BY GOING OUT TO YOUR SCHOOLS TO MAKE SURE THAT
SO THE STAFF AND CHILDREN ARE NUMBER ONE PRIORITY TO KEEP SAFE. AND SO AS WE GO INTO THE CONSTRUCTION PROJECTS, SIMILAR TO LANTERN ROAD, OUR CONTRACTORS ARE GIVEN I.D. BADGES. THEY ARE GIVEN A TALK.
AND TRAINING. ON MAKING SURE THE DOORS ARE CLOSED. THOSE ARE SOME OF THE THINGS.
THEN THEY ARE ALL REQUIRED TO HAVE OSHA TESTING REQUIREMENT CERTIFICATION IN THEIR SPECIFIC TRADE.
IF IT IS PLUMBING OR ELECTRICAL OR MECHANICAL, THEY WILL ALL HAVE THEIR OWN TRAINING. AND WE MAKE FREQUENT STOPS OVER THERE. OUR PROJECT MANAGER IS AT LANTERN ROAD DAILY. AND HE WILL CHECK DOORS.
AND WE ARE TOLD IF THE DOORS ARE LEFT OPEN BY THE STAFF OVER THERE, WE GET THAT CORRECTED AND GET SOME RE-TRAINING.
OR WHOEVER LEFT IT OPEN, IF IT IS MULTIPLE OR CURRENTS, THEY
ARE OFF OUR JOB SITE. >> AND I THINK I WAS TRYING TO GO TO A DIFFERENT LEVEL, THAT I'M TALKING ABOUT, LIKE, WE HAVE OLDER BUILDINGS AND NEWER BUILDINGS.
WHEN YOU ARE WORKING WITH YOUR PLANNING CREW, WHETHER IT IS THE ARCHITECTS, THE DEVELOPERS, AND WE ARE PLANNING FOR THE SAFETY NEEDS OF OUR STUDENTS AND SCHOOLS, CAN YOU SHARE HOW YOUR TEAM IDENTIFIES THAT AND WORKS WITH OUR SAFETY TEAM TO MAKE
SURE THINGS ARE PUT IN PLACE? >> YES.
SO MOST OF THAT IS STATE-REQUIRED.
FOR FIRE SAFETY. THROUGH THE INDIANA DEPARTMENT OF EDUCATION. AND SO THE SAFETY OF HOW MANY PULL STATIONS, HOW MANY FIRE EXTINGUISHERS, THOSE ARE ALL DICTATED BY STATE AND NATIONAL LAW.
IN OCCUPIED BUILDINGS. AS A MATTER OF FACT, SCHOOLS HAVE A HIGHER STRINGENT ON THOSE THINGS WITH HOW MANY-- IF IT IS SPRINKLED, AND WE CALL IT SPRINKLED.
THE FIRE SYSTEM COMING DOWN FROM THE CEILING, TO NON-SPRINKLED.
AND CURRENTLY, WE HAVE ONE BUILDING.
FISHERS ELEMENTARY IS NOT SPRINKLED.
WE WILL GET THAT CORRECTED WITH THIS NEW BUILDMENT MOST OF THIS IS ALL DICTATED BY STATE AND FEDERAL LAW.
THE FIRE MARSHAL HERE LOCALLY AND IN WING TOWNSHIP INSPECT OUR BUILDINGS ANNUALLY. OUR SROS GO THROUGH IT ALL SUMMER AND CHECK EVERY SINGLE ONE OF THE BUILDINGS.
WE GET A LONG LIST OF THINGS THAT THEY MIGHT IDENTIFY.
SOME OF THOSE THINGS MIGHT BE ON THE SECURITY CAMERAS.
A TREE THAT WAS PLANTED TEN YEARS AGO IS NOW INHIBITING THEM FROM VIEWING THE ACCESS. SO WE WILL HAVE TO GO EITHER PRUNE IT OR TAKE IT DOWN. THOSE ARE SOME THINGS THAT WE USE. THE SROS ARE A BIG HELP TO US IN THE SUMMER-TYPE. AS OUR MANPOWER IS UNABLE TO DO
[00:30:04]
THIS, THE SROS ARE ABLE TO FILL IN FOR US.>> WHEN WILL WE GET THE MISCELLANEOUS PROJECTS PRIORITY LIST? WHEN WILL WE KNOW THE REST OF WHAT'S ON TIER ONE, TWO, AND THREE?
>> GREAT QUESTION. >> WHEN THE CFO FINALIZES THE
>> I JUST WANT TO ADD TO MR. EPPS' POINT, WHEN THEY DO MAJOR CONSTRUCTION, YOU THINK ABOUT LANTERN ROAD, MIKE JOHNSON SITS ON THOSE COMMITTEES. AND THOSE COMMITTEE MEETINGS FOR DESIGN TO MAKE SURE THE ELEMENTS OF SAFETY ARE ADDRESSED.
I WOULD ALSO SAY THERE IS A COMPONENT THAT OUR TECHNOLOGY DEPARTMENT, YOU KNOW, HAS A PIECE OF THAT DISCUSSION.
FOR THE SAME REASON THAT WE HAVE A REPRESENTATIVE FROM TEACHING AND LEARNING IN ADDITION TO THE BUILDING LEADER BECAUSE OF THE EDUCATIONAL ENVIRONMENT OF THE BUILDING.
MR. JOHNSON AND MR. RAPP WORKED TOGETHER ON QUITE A FEW THINGS. BUILDINGS WHERE MAYBE WE DON'T HAVE-- I FORGET THE NAME OF THE TYPE OF GLASS.
IS IT TEMPERED GLASS, WHAT WE WANT IN THERE, MATT?
>> LAMINATED GLASS. >> AND SO THEN, MATT, IF MIKE NEEDS TO, HE ATTENDS THE FACILITIES COMMITTEE MEETING.
THEY WORK WEEKLY. DEPENDING ON IF IT IS A FULL MAJOR CONSTRUCTION, A RENOVATION OF NEW BUILDING OR JUST ANNUAL-- YOU KNOW, AS WE GO THROUGH THE PROCESS OF NEEDS, I THINK IT IS
AN ALWAYS ONGOING DISCUSSION. >> RIGHT.
KATIE BRINGS UP A GOOD POINT. IN THE ORIGINAL DESIGNS OF SOME OF THESE BUILDINGS, WE DID PUT LAMINATED GLASS OUTSIDE THE BUILDING. AS YOU ENTER SOME BUILDINGS DURING WORKING HOURS, YOU WILL FIND THAT EXTERIOR DOORS OPEN.
THE BUZZERS INSIDE THE VESTIBULE, WE FOUND THAT IN SOME OF THE REPORTS, TO BE A PROBLEM. WE CAME BACK AND LAMINATED ALL THE GLASS AND IN THE VESTIBULES. HAVING THESE INSPECTIONS DO HELP. WE FIND A LOT OF STUFF THAT WAS
MISSED YEARS AGO. >> ANY FURTHER QUESTINS FROM THE BOARD? NO?
THANK YOU, MATT. >> THANK YOU.
>> APPRECIATE IT. WITH THAT, MEETING ADJOU
* This transcript was compiled from uncorrected Closed Captioning.